How To Scan From Printer To Computer

In this digital era, it has become efficient and easier to scan your documents. It has become an essential part of everyday life to scan documents and print them whenever required. Scanning documents directly from a computer saves a lot of time and, thus, enhances the productivity of the organization. Scanning documents manually takes time and is a tedious activity to do. If you have a printer and computer but have no idea how to scan from printer to computer, then this blog is for you. Get instant details on how to scan and print your documents from your computer and save a lot of time and energy. 

First, you need to ensure that your printer has a scanning option; if yes, you need to follow the below instructions in order to set your printer with a computer so that it starts scanning your documents.

How To Scan From Printer To PC

If there is any document which you want to digitize, make sure that your printer has a dual flexibility of both printing and scanning. If you are unaware of how to know that your printer has both functions, check its original documentation. If it has a function of both printer and scanner, then you are good to go in order to learn the process of how to scan from printer to computer.

First, we will learn how to scan from printer to PC using the details below:

  • Ensure that your printer is turned on and linked to your computer.

  • Now, simply hit the Windows key on your keyboard to bring up the taskbar, type “Windows Scan,” and launch the program.

  • After that, install Windows Scan on your computer for free by downloading the official app from the Microsoft store if it isn’t already there.

  • Now, depending on the type of device you have, place the document you want to scan in the document feeder tray or flatbed.

  • Follow the instructions sequentially on the Scan page of Windows Scan.

  • Now, choose the desired scanner from the Scanner field

  • In the Source area, choose the device location you want to scan from.

  • Then, under File type, choose the format in which you want to store the document. For the majority of documents, JPEG is a good default.

  • Now, choose the store file from the Show More menu, then navigate to the desired location on your computer to store the scan.

  • In most circumstances, the default location, “Scanned Documents,” should be adequate.

  • Now, to scan your document, choose Scan.

  • Once your document has been scanned, you can choose Close to save the image or choose View to make minor adjustments.

How To Scan From Printer To Mac

If you are using a Mac device, then the steps to scan your document are different from those on a PC. If your printer scans and prints, then, follow the below instructions to know how to scan from printer to computer Mac:

  • First, you need to ensure that your Mac is on and the printer is properly connected.

  • Now, place the document in your device document flatbed or feeder.

  • Then, select the Apple menu, and from there, go to the System Preferences.

  • After that, go to the Printers and Scanners.

  • Now, you can select your printer from the list, then click on the Open Scanners on the right.

  • You can click on the Scan on the right before you click on the Open Scanner.

  • Now, if you are using the flatbed instead of an automatic document feeder, ensure you must select the Use Document Feeder.

  • Then, you have to start with your scanning options:

  • Now, choose the type of image being scanned with the kind pop-up menu.

  • Choose the size of the scanned item with the Size pop-up menu.

  • Choose where you will save the digital version with the Scan to pop-up menu.

  • In case your device supports duplex scanning, now select Duplex to scan both sides of the document at once.

  • At the end, click Scan.


The blog has guided you on how to scan from printer to computer. If you don’t know how to scan documents, then read the whole blog, as it has information that will benefit you. To get any necessary information, if you don’t have it, then call our experts immediately. Our experts will resolve your queries instantly. Get in touch with us through call, email, or chat. Our expert vision will bring more development and productivity to your business.


To scan a PDF file, perform the following actions:

  • Place the document in the scanner.
  • Launch the scanning program.
  • Choose the PDF format.
  • Set the preferences.
  • Scan the document.
  • Save the PDF file.

A smartphone scanning app can be used to take pictures of the document, alter them, and then save them as PDFs.

Open the scanned document on your computer, choose “print,” set up your printing preferences, and use your printer to print off a hard copy.  

Make sure your printer is turned on, install any necessary drivers or scanning software, load the document, launch the scanning application, adjust the desired parameters, and begin the scanning process.

Turn on your HP printer, install the drivers and scanning software, load the document, launch the scanning program, choose the PDF file format, set the preferences, preview, scan, and save the PDF to your computer.